Category: Geeks r Us
Hi, I have to do an assessment for work in a couple weeks. My coworker sent to me as a PDF attachment. So far, I haven't figured out a way to fill in the blanks. I've also haven't had any luck with using Kurzweil and scanning it in. I had that last issue with my last job.
So, is there a command in word, or a template whereby I could make the form accessible onscreen, similar to an online form? There are a lot of checkboxes, and I'd love to be able to check yes or no. Any suggestions? I'm really stuck here.
Thanks
A bit of confusion here: You said you were sent a PDF document?
This should be viewable, and, if the form is done properly, editable, from within Adobe Acrobat Reader.
I hope someone with greater experience in this area can help you but here is what is needed:
When creating a form in Adobe Creator, there are options to turn on to 'Make Accessible', which by using the word Accessible, they should have just said define your controls and relationships. The check box may be there, but it most probably isn't a real check box, meaning Windows doesn't get messages from a check box (0,1 for state, etc.) so your reader won't get them either.
If you scan a form with an OCR package, you get a representation but again you could not click a checkbo in the normal way. Perhaps you could move to a place and type an x, which, visually looks the same, but any machine reading the form would not know what you meant because to a machine a checkbox it True or False / on or off.
I have never tried this before but I just tired to open a PDF file from the Coast Guard in Word 2007. What I would best describe to you for its output is a set of markup and structural components plus path relationships, what you as a normal human user would see as jibberish.
So unless I am wrong, you really will want to use Adobe instead, unless the form creator can send you a Word form. If it does come in Word, and there are tables, you can mark things with an x most likely, if they did not include the proper checkboxes available from the forms controls in Word. I know this is far from a complete answer: I apologize, but my hope is that it would be enough for you to ask the right people for some tool to use, or a modified form that shows real controls.
If you are more comfortable with word then copy the complete document, or page by page and paste it in to a word document. The poster ablove is correct the document should have been correctly formated with adobe so that when you open it you could answer the questions, but if not use my suggestion. If you scan it you'll still not be able to read it. Control A copies the doc and V paste it. Word will create it in to pages so that if it needs to be printed it can be. Hope this helps you. It is the easy way to fix it, but Adobe is completely accessible, so I'm not sure here how yours is setup.
Thanks, I'll try that tomorrow. How do I copy an entire document? Do I have to use shift and the arrow keys for the entire thing? Or is there a simpler method? Now, how do I creat form fields, like the ones that click like when you're in internet Explorer? Is that possible?
Like I say. The adobe document should have been created so you could just type in it. If you use word offten you know their are no form fields. You get to the space you want to answer the question in and type your answer in. In a properly created document in Adobe, or word you'll find: Example, (First name? -------------
(Last name? --------- Okay so you just type where the blanks are. To copy a complete document you use the same controls you used with XP. =control A, then copy =control C and paste =control V I assume you understand how to move to the empty word document, but if not. First open a clean word document copy the info info, then go over to the word doc and paste it. Now you can answer the questions. . If you have the fuller version of Adobe, not just the reader you could edit that document.